ACM News

Association Property Manager Position

Posted on May 16, 2016

Association Property Manager

Description
The Association Property Manager will be responsible for the management of multiple homeowner, townhome and condominium associations.

ACM (American Community Management) was founded in 1986, in response to the need for more comprehensive management services for community associations in the Chicago market. Since our inception, ACM has continued to push the envelope in Association Management by continuing to set higher standards for our organization, consistently improving our procedures and routinely providing innovative products to our clients.  Our Association Property Managers not only have a strong work ethic, they are also experienced, professional, committed and ethical beyond reproach.  They can quickly grasp and understand an Associations needs and will help the Board set priorities and make sound business decisions.  The Property Manager manages the day to day operations of the Associations.

ACM Property Managers are proactive by nature.  They perform regular site inspections, work with ACMs Director of Building Services to resolve maintenance issues, provide the board with a monthly management report and attend regularly scheduled board meetings.  The ideal candidate must have an extremely flexible schedule that will include evening meetings.   ACM stresses a team approach to solving our customer’s needs so the candidate must work well with other team members as well as with homeowners and Board members.

Position Description

  • Facilitate operational management of each Association by compiling information for the Board in a form for them to make good, solid and informed business decisions pertaining to the maintenance, regulatory and administrative aspects of the Association
  • Proactively manages the day-to-day and long range aspects of the Associations assigned
  • Develops an ally relationship with all Board members
  • Works with the Building Services Team to oversees projects completed by contractors to ensure quality and conformance to specifications
  • Ensures that legal and maintenance requirements are met
  • Conducts or participates in Board meetings and annual meetings and elections
  • Prepares monthly management reports for each Board member
  • Distributes monthly financial and other periodic reports and lists to the Board
  • Visits each managed site on a regularly scheduled bases
  • Writes and distributes a weekly e-Report with photographic examples of findings
  • Prepare with the assistance of our Accounting Team a detailed and accurate budget for Associations; reviews monthly
  • Reviews financial statements monthly or more often as necessary
  • Periodically reviews reserve study to ensure adequate funding and project planning
  • Ensures that expenses are kept within budget
  • Train Board members to conduct meetings and deal with community issues
  • Provides information and printed or electronic resources to Board members
  • Inspect communities and conduct walk-throughs with the Board members
  • Relay all problems to Board members and work with the board to find solutions
  • Communicate with Board members on a daily bases if necessary
  • Consult with our Customer Care Department to deal with homeowner issues in a professional manner
  • Perform as Board in the instance of a developer managed community
  • Work as liaison with attorneys for Association for collection and other legal issues
  • Coordinate Board approved routine and special projects.
  • Enforces the Association rules and regulations; Recommends updates to rules
  • Work with our Director of Building Services to write project specifications, solicits and presents timely bids, and negotiates contract terms
  • Maintains Company standards as established to foster high quality community association management

Requirements

COMMUNICATIONS
Communicate with contractors, vendors, attorneys, developers, public officials and all internal personnel. Responds promptly to emergencies.

EDUCATION AND EXPERIENCE
Five years related experience

LANGUAGE SKILLS
Ability to read, analyze, and interpret common technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community.  Ability to effectively present information to top management, public groups and/or Boards of Directors.

MATHEMATICAL SKILLS
Ability to work with basic mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

REASONING ABILITY
Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to read simple architectural drawings and specifications.

COMPUTER OPERATIONS
Proficient personal computer skills, including electronic mail, record keeping, word processing, spreadsheet, newsletter production, etc. The candidate must have a personal computer at home with Internet service in order to connect to the Company network in the event of an emergency.

PLANNING/ORGANIZATION
Prioritize, organize and delegate assignments. Prepare annual management plans to assist Boards in visualizing the broad workload and pending projects and activities. Quickly becomes familiar with every aspect of the Association in order to better manage it and plan for its future. Maintains an organized record system for easy filing, location and retrieval of data. Keeps Boards organized with periodic reports, plans, schedules and charts.

 

If this sounds like the right fit for you, please email your resume to mail@acmweb.com

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